Meeting Minutes: What They Should Contain
What should Strata Company meeting minutes contain?
Meeting minutes are not a transcript of everything discussed or every comment made. They are a formal record of the motions considered, decisions made, voting outcomes, resolutions passed and agreed actions, including who is responsible for following them up.
What Should Meeting Minutes Include?
Meeting minutes should generally record:
- Meeting details: Date, time and location of the meeting, attendees, apologies and confirmation if a quorum was present.
- Motions, resolutions and outcomes: The motions considered, resolutions passed or defeated, voting results (including poll or unit entitlement votes, where applicable), and any agreed actions and responsible persons.
- Documents: Any documents relating to the meeting that may need to be added such as approved budgets.
Why Attend Meetings?
While minutes provide a formal record of what happened, they do not capture the full discussion or reasoning behind decisions.
Attending meetings, either in person or remotely via Zoom, gives owners the opportunity to ask questions, understand the issues being discussed and hear the reasoning behind proposed decisions.
🚨Remember: Meeting minutes record what was decided, not everything that was said.