Do minutes of the council meetings need to be kept?
Written by Jessica Tait
Updated at January 18th, 2021
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The committee must keep full and accurate minutes of each committee meeting. Full and accurate minutes include:
- The date, time and place of the meeting
- The names of people present and details of the capacity in which they attended the meeting (e.g. a committee member or a lot owner)
- Details of proxies tabled
- The words of each motion voted on
- The results of voting on motions, including the votes for and against
- Details of any correspondence, reports, notices or other documents tabled
- The time the meeting closed
- Details of the next scheduled meeting
- The secretary's name and contact address
Best practice sees the minutes of a council meeting distributed to fellow council members within 21 days of the meeting.